Creating the app configuration using XML information
Applying the configuration
Who’s impacted
Admins and end users
Why it’s important
Prior to this update, mobile app configuration was only available for managed Android devices. Beginning today, Workspace admins can use Managed App Configuration to set custom app configurations and deploy them to manage iOS devices across their organization. This gives admins the flexibility they need to create safety parameters that align with the various needs of users across their organization.
End users: The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.
Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 7, 2024 with anticipated completion by the end of the month.
Availability
Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers.
Cross-device policy application: Whether it’s a company-owned or personal device, Chrome User Policies can be applied when a user signs into the Chrome browser with their managed account. This ensures a consistent and secure browsing experience across all devices.
Management notice for end-users: Managed end-users will begin seeing a management notice, informing them that their organization manages the account they are signing into. This transparency not only fosters trust but also keeps users informed about the security measures in place to protect their data.
Admin console integration: Admins can easily activate this functionality through the Admin console under the "Chrome on iOS" Browser setting. This centralized control allows admins to tailor policies to meet the specific needs of their organization, ensuring a customized and secure browsing environment for all users.
Getting started
Admins: In the Admin console, navigate to Chrome browser > Settings > Chrome on iOS to start applying policies and preferences. Visit the Help Center to learn more about setting Chrome policies for users or browsers.
Additionally, admins can use the Apple Volume Purchase Program (VPP) to purchase and distributed apps in bulk to user-enrolled iOS devices in their organization.
Who’s impacted
Admins and end users
Why you’d use it
Managing how Workspace data is accessed is a cornerstone of security. The new user enrollment option ensures end users can keep their personal data separate from their work data, while admins can ensure their users are using and accessing apps appropriately.
Using the VPP, admins can efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform.
To begin, admins need to access Apple’s volume purchasing program with their Business Manager credentials. Through the VPP, admins can purchase app licenses that can be distributed to their employee’s devices in bulk.
From the Apple Business Manager, you can purchase app licenses in bulk.
Once purchased, admins will need to download the content token, which needs to be uploaded into the Admin console.
VPP tokens can be uploaded in the Admin console at Devices > Mobile and endpoints > iOS settings > Apple Volume Purchase Program (VPP).
The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.
Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers
All devices with the Google Apps Device Policy will lose access during March 2023 if they have not already upgraded. Existing Google Apps Device Policy app users must switch to Android Device Policy before then to continue syncing work data. Note that, per our last update, the new user registration flow on the legacy Google Apps Device Policy will be blocked and users may see errors during the registration process as of January 2022. Admins can act directly from the alert in the Admin console to identify users who need to upgrade.
Find advanced management devices by going to Admin console > Mobile devices and filtering for Type: Android and Management level: Advanced.
Determine which of these devices are currently managed by the Google Apps Device Policy app and support the Android Device Policy app (i.e. devices with Android 6+ and support for a work profile)
Send these instructions to your users to help them migrate to Android Device Policy.
Basic management devices:
Find basic management devices by going to Admin console > Mobile devices and filtering for Type: Android and Management level: Basic.
Meeting hosts and co-hosts are the only users in a meeting who can use the “mute all” feature. Once all participants are muted, the hosts and co-hosts cannot unmute them. However, users will be able to unmute themselves as needed. Please note: Users joining meetings using Pexip devices will not be muted.
This feature is rolling out now on iOS, with availability for Android coming in later in 2021. We’ll provide an update on the Workspace Updates Blog once that becomes available.
Getting started
Admins: There is no admin control for this feature.
End users: This feature will be available by default to meeting hosts. Visit the Help Center to learn more about muting participants in Google Meet.
We have now updated the current Tasks Mobile user interface to display multiple lists at the same time in a tabbed UI. This update allows users to organize their tasks in multiple lists and allows for better management of tasks on mobile.
Getting started
Admins: There is no admin control for this feature
End users: To switch between task lists, select the title of the list or swipe left
In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
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