90,000 hours. That’s the amount of time the average person spends working during their lifetime. To put that in perspective, if you spend 90,000 hours watching movies and did nothing else — no sleep, no breaks — you would be watching for 10 years non-stop.
Since you spend so much time at work, we want you to have the latest Google Apps updates when they're available to make working easier. That means your apps are constantly being updated with new and helpful features almost every week to ensure you have the latest tools, security updates and speed improvements — as soon as they’re ready. And that applies across the Docs editors as well. So as a busy 2014 comes to a close, we want to highlight a few of the new ways get things done with Docs, Sheets, Slides, Drawings and Forms.
Work with any kind of file
You come across all types of files all day. The last thing you want to worry about is what software you need in order to view or edit these files. For this reason, we made it so you can open and edit Office files directly in Google Docs, Sheets and Slides, on your desktop, phone or tablet.
Make suggestions
Editing files in real-time with others is a great way to work together across the Docs editors, and many of you asked for the ability to suggest changes in other peoples’ documents, rather than making edits directly. Now you can do just that with Suggest Edits in Docs. Make suggestions that can be accepted or rejected with a single click. And when you convert a Word file to Docs or vice versa, your tracked changes will convert as well.
Work on any of your devices.
We created new mobile apps for Docs, Sheets and Slides across Android and iOS, where you can edit your documents, presentations and spreadsheets on the go. While working in the cloud means you have access to your documents on any of these devices, you can still access or create documents even if you don’t have a data or WiFi connection. Edit your images directly
Sometimes the best way to convey a thought is visually and you need your images to look just right, which is why we made it easier to edit and adjust images. You can now crop your images, even masking the crop to specific shapes, and add borders in Docs, Slides and Drawings. Plus, you can connect objects and images in Slides and Drawings, recolor and change opacity of images in Slides, and even add effects.
Get things done faster
We want to help you take care of your common tasks. And you know what lots of people make in documents? Bullet lists. So now, just type an asterisk (*) and it will automatically become bullets in Docs and Slides. Nobody likes having to do the same thing twice (unless you’re Santa) so just copy and paste your charts between different spreadsheets in Sheets. For all the regression lovers out there, you can also add trendlines, and to further visualize trends, you can add miniature charts, or sparklines, into individual cells.
Get answers to your surveys
Forms is a great way to gather information, and across 2014, we added lots of new ways to ask questions and get answers. You can customize themes in Forms to add your own flare and create short URLs that are easier to share. There are also lots of new question options, like limiting one response per person and shuffling the answer order.
Add tons of functionality from 3rd parties
Add-ons for Docs, Sheets and Forms are tools created by developers that help you do those extra things you need help with, whether it’s printing mailing labels or adding MLA-approved citations, right from your document.
Let there be tables
You can add borders and backgrounds to your tables, and merge cells together to get your tables to look just how you want. And when you convert your legacy files to Docs, the table cells and borders will still be there so you can keep working.And let everyone, including blind and low-vision users, get work doneAcross Docs, Sheets, Slides, Drawings and Forms, it’s much easier to use a screen reader, with better text-to-voice verbalization and improvements to keyboard navigation. You can now use braille support to read and enter text in Docs, Slides and Drawings. And you can collaborate easier with others in Docs, Sheets, Slides or Drawings because screen readers announce when people enter or leave the document, and you’ll hear when others are editing alongside you.
We’ll continue to make a ton of updates behind the scenes to ensure everything keeps running faster and smoother next year. Four cheers (Docs! Sheets! Slides! Forms!) for a happy work life in 2015.
Posted by Ryan Tabone, Director of Product Management, Docs editors
2. Now that you’ve got your addresses up to date—print out mailing labels.
Use the handy Avery Label Merge add-on to pull your holiday card addresses from Sheets into an Avery label template in Docs. Pop your labels into the printer, hit print and start sticking!
3. Send a digital, collaborative holiday letter with Docs.
If you’d rather send holiday letters instead of cards, Docs can let everyone in the family contribute, no matter where they are in the country or the world. Just create a doc, give everyone edit access and write your card together (and leave your thoughts and opinions with suggested edits & comments). When it’s ready to go, you can publish it and share a link, or go old school and print and mail it out.
4. Give your documents and presentations a holiday touch with royalty-free images.
Choose from a bunch of free holiday-themed images in Docs and Slides to make your holiday projects a little more festive. Just click Insert > Image > Search > Stock images to browse.
5. Create visual wishlists to share.
Have a bit of fun with your family's holiday wish lists by making Slides for Santa. Share these visual wish lists with anyone who’s looking to pick up something for your family.
Every year on November 1, thousands of people aim to start and finish a 50,000-word novel by 11:59pm on November 30. This fun, seat-of-your pants approach to creative writing is called National Novel Writing Month (or NaNoWriMo), and we think it’s pretty awesome. But you know what could make it even more awesome -- doing it together... live!
To celebrate we’ve invited three of our favorite writers to get creative together. They won’t be writing a full novel, but on November 18, they will be collaborating in Google Docs to write a short story in just one hour. You’ll be able to watch the whole thing as they swap sentences in real time. Afterward, we’ll have a Q&A with the authors moderated by NaNoWriMo director (and dedicated participant), Grant Faulkner.
Of course, every great story needs a great beginning, and that’s where we need your help! You’ll tell the authors how the story should begin, whether it’s with the classic “Once upon a time…” or something completely random like “Before he came to Tuberville, Roger Pickens had never seen a chicken.”
To participate, send us your opening line ideas until November 12th. Then, on November 18, you can tune in to view the winning prompt, and watch as the writers transform that sentence into a one-of-a-kind story, right in front of your eyes.
One prompt, one Doc, one hour. Three talented writers. And the tale unfolds from there...
Meet the collaborating authors
(Edan Lepucki, Tope Folarin, Mike Curato)
Edan Lepucki’s debut novel, California, debuted at #3 on the New York Times Bestsellers List and has been the #1 bestseller on the Los Angeles Times and San Francisco Chronicle bestseller lists. California was also recently chosen as a Barnes and Noble Discover Great New Writers selection.
Tope Folarin made his fiction debut in Transition with 'Miracle' in 2012, for which he won the Caine Prize for African Writing in 2013. In 2014 he was named to the Africa39 list of the most promising African writers under 40. Tope currently lives in Washington, D.C. where he is at work on his first novel.
Mike Curato’s debut children's book, Little Elliot, Big City (Henry Holt Books for Young Readers, Macmillan), has received starred reviews from Publishers Weekly and Booklist. The first in a series of three, Little Elliot, Big City recently won the 2014 Founders Award from the Society of Illustrators, which is given to the most promising new talent in the field of children’s book illustration. Curato lives and works in Brooklyn.
Posted by Andrea Freund, Communications for Docs, Sheets, & Slides and closet writer
Collaborating with others is easier too: in Docs, Sheets, Slides or Drawings, screen readers announce when people enter or leave the document, and you’ll now also hear when others are editing alongside you.
Refreshable Braille display support
If you use a Braille display, you can now use it to read and enter text in Docs, Slides and Drawings. Even if you don't use a Braille display, with Braille support, your screen reader’s settings for character echoing are automatically followed. Enabling Braille also dramatically reduces the lag between when you press a key and when it’s announced by your screen reader, and improves the announcements
of punctuation and whitespace. Learn how to enable Braille support in our Help Center.
Get up and going faster
The first time you use a screen reader or a Braille display, getting up to speed can be a daunting task. But it’s simpler with new step-by-step guides for Drive, Docs, Sheets, Slides, Forms and Drawings.
You can also access the in-product “Help” menu at any time without interrupting your work, or use the updated shortcut help dialog to easily search through keyboard shortcuts if you don’t remember them.
Finally, we’re offering phone support for Google Drive accessibility questions. If you get stuck, visit support.google.com/drive to request a phone call and someone from our team will reach out to you.
What’s next
Referring to recent updates to Google Drive, Dr. Marc Maurer, President of the National Federation of the Blind, said at this year’s National Convention: “The progress...during the last few months has just been positively extraordinary.” We’re pleased the community has welcomed these improvements, and will continue to work with organizations like the NFB to make even more progress.
Everyone, regardless of ability, should be able to experience all that the web has to offer. To find out more about our commitment to a fully accessible web, visit the new Google Accessibility site at www.google.com/accessibility.
Posted by: Alan Warren, Vice President, Engineering
Here's the lowdown on what you can now do with Docs, Sheets, and Slides:
You can truly get stuff done from any device—your iPhone, iPad, Android phone, Android tablet, laptop or desktop computer. Any change you make on any of these devices is saved automatically, so you can pick up right where you left off any time, anywhere that you can sign in.
The Docs, Sheets and Slides apps come with offline editing built right in. Just make the files you want to edit available offline. Any changes you make offline get automatically synced when you reconnect, just like when you make offline edits from your computer.
And while converting Office files to Docs, Sheets and Slides is a cinch, the new iPhone/iPad apps also let you edit Office files directly -- just like on the Android apps and the web.
Simply put, no matter where you are, how spotty the WiFi is, or what file type you're working with, you can get stuff done your way.
Edit and share Office files — without Office
Sometimes people send you files and you need to be able to open them, make some edits, and send them back. If they don’t use Docs, Sheets and Slides it can be a challenge. Starting today, you no longer have to worry, because both the web and mobile apps for Docs, Sheets, and Slides let you edit Office files—without conversion—so you can now edit and send back files in their original format.
The updated mobile apps for Docs, Sheets and Slides come with Office editing built right in, and our new Chrome extension allows you to edit and share files directly from Google Drive, Gmail or from your Chromebook, where the extension is pre-installed. These updates will be available starting today, but may take a couple of days to fully roll out.
Of course, if you want to collaborate seamlessly with others at the same time, simply convert the files to Docs, Sheets or Slides.
Suggested Edits: a new way to collaborate
People love using Docs because it’s so easy to work together in one place, rather than making edits and giving feedback by emailing multiple versions of the same document.
But sometimes instead of giving your collaborators free reign to edit away, you’d rather they make suggestions that you can accept or reject later. That’s why today we’re excited to add Suggested Edits in Docs. This new feature is now available for anyone with commenting access in Google Docs on the web, and is coming soon to our mobile apps.
Work the way you want
With today’s updates to Docs, Sheets, and Slides, we’ve got you covered, regardless of how, where, or when you need to get something done. You now have mobile apps for Docs, Sheets and Slides, the ability to edit and share Office files, and a brand new way to collaborate with Suggested edits. It’s a big update, but more importantly, we hope it’s a big improvement for you.
Posted by Ryan Tabone, Director of Product Management
Once you install an add-on it will become available across all of your documents or spreadsheets and you can start using it right away.
Here are just a few examples of how add-ons can help you do more with Docs and Sheets:
Print address labels and name tags
With Avery Label Merge you can seamlessly import addresses or names from Sheets into Docs for printing. Just pick the type of Avery labels you’ll be printing and your document will be formatted to match the layout of your label pack.
Create a bibliography without leaving Docs
Citing sources is about to get much easier for the millions of students who use Google Docs to write papers. The EasyBib Bibliography Creator helps you cite books, journals, and websites in MLA, APA, and Chicago style by entering in titles, journal article names, and websites right inside your document.
Send customized emails
With Merge by Mailchimp you can send customized emails from Google Docs. Use merge tags to pull info from a spreadsheet into your document. Once your data is merged, hit send and your personalized emails will be delivered.
Get approvals from Docs and Sheets
Need to gather approvals or feedback? Letter Feed Workflows routes your document to the right people and adds a simple “Approve” button right inside your document or spreadsheet. You’ll be notified as soon as it’s approved, and can publish the final version with a single click.
These are just some of the many add-ons that are available for you to use right now in the Docs or Sheets add-on stores, with lots more on the way.
Presentations are an inevitable college assignment. Whether you are a history or physics major, you cannot escape this task. Before using Slides, the process of creating presentations was inefficient, awkward (so...what should we put on this slide…?) and time-consuming.
For one of my physics laboratory experiments, my partner was an exchange student from France. While we understood each other in the lab by scribbling Greek letters and numbers to solve problems, at times it was difficult to communicate since English wasn’t her first language. So when we had to create our presentation, it sounded like a grueling task for both of us.
We decided to use Slides, divide the work, add notes, and edit together from within the presentation. Our communication was clear and efficient when we typed comments to each other since we could take our time to be articulate, which virtually dissolved our language barrier. In the end, creating the presentation was quite enjoyable; we were proud of the final product and our professors were impressed by how well we worked together.
Example 3: Using Forms to organize information and make it universally accessible and useful...sound familiar?
Being a full-time student and an active member of an extracurricular activity (sport, club, fraternity/sorority, etc.) can sometimes feel like a full-time job. It requires teamwork, organization, time-management, and dedication.
Being the leader of a group demands more: writing agendas, scheduling meetings, organizing fundraisers, and sticking to a budget. Keeping track of all of these items can be difficult, as each task requires different resources — email, documents, spreadsheets, polls, and more.
As the house president of a 165-student residence hall for two years, I struggled to keep track of it all, but after switching to Forms, the whole process became seamless.
For our fundraiser, my house sold over 300 t-shirts to the student body. Because of the high quantity, we utilized a pre-order process in which students could order their size/color and pay in advance. Before we had Google Forms, we used a paper form to collect pre-orders (I still try to block out all those hours spent inputting the paper orders into my computer!).
Not only did using a form make it easier to collect pre-orders, it also made it easier to distribute the order form. As a result, our pre-orders increased by 40% in one year! The form did all of the heavy lifting for me. Orders were seamlessly filed into a spreadsheet, and I simply had to click “Show summary of responses” to place the order, making my job easier and freeing up time so that I could focus on other aspects of my role as a leader.
So there you have it, three examples of how using Docs, Slides, and Forms in college made me more efficient, saved me time, and increased my productivity. For those of you about to begin a new semester, good luck!
Want to get this going with your students? Easy—create a new Slides deck on the first week of school, click the blue Share button to invite your students, and give them a little direction for their individual slide by adding comments.
2. Use Docs to create a classroom “Bill of Rights”
The first week of class is that precious transition from the “honeymoon” period of angelic children to learning the norms of your classroom culture. Help start the year off right by inviting students to co-create their ideas of citizenship and a happy learning environment, Docs style.
Start by creating a copy of this template and then invite students to join in with you to add their ideas, ratify by adding a comment, and use their editing prowess to come up with a final copy to live by for the coming year.
3. Use Forms to get to know your students (and their prior knowledge!)
Get to know your classroom as soon as possible, using Forms to gather information about their needs, interests, and abilities beforehand. Consider creating a simple Form for a survey for your students (and for your parents!) and have fun showing the data on your projector and learning about your class as a whole.
Forms can be used as a very quick getting started activity before any lesson as well—take this example from a social studies classroom before talking about population. By placing a quick Form on your classroom site or emailing your students the Form, you can quickly grasp your students' prior knowledge—before you start teaching.
In this case, our team was a bit off, but helped us not only talk about population but estimation and numbers in general (answer? 7.1 billion and counting. My favorite answer? One ‘goggle.’)
One last tip: Google Apps for Education
You know this is way easier when your school has its own Google Apps for education set up, right? It’s free, and no technical expertise is needed to get started.
I hope you give one of these ideas a try and let me know how it goes on my Google+ page.
In addition, you can now start a group chat with just one click. Simply select the new chat button at the top right and a chat box will appear, making it easy for you to quickly message everyone in the file.
These new features will roll out over the next day or two, and we’ll be adding support for more file types (like Google Sheets) soon, so stay tuned. In the meantime, visit our Google+ page and let us know what your favorite anonymous character is!
Posted by Eric Zhang, Software Engineer (Anonymous Monkey)
Good news, Slides lovers. You can now create, edit, comment and (perhaps most importantly) present without an internet connection—just like you can with Docs. Any new presentations or changes you make will be automatically updated when you get back online. So you can continue polishing slides on your next flight, and head to your upcoming presentation without worrying about whether there's going to be wifi.
If you already have offline editing for Docs enabled, you don’t have to change anything to work with Slides offline. If not, you can turn it on for Slides (and Docs) by following these instructions. Note that to work offline you’ll need to be using Chrome or ChromeOS.
We’re rolling this functionality out over the course of the day. And for those of you who use Google Sheets, we’re working to make offline spreadsheets available as well—stay tuned.
For mobile phones & tablets
Upload all of the photos and videos on your old device with the Drive mobile app for Android or iOS. Install the Drive mobile app on your new device and all your stuff will be there -- and also available to you on the web from any device.
More holiday tips & tricks
For those of you planning to do any holiday cooking, here are a few other ways Drive can help you in the next few weeks:
Scan or snap a photo of a classic family holiday recipe and upload it to Drive for safe keeping and sharing.
Search for recipes that you’ve already stored in Drive. You can even search for keywords inside PDFs and photos.
Jot down a new delicious recipe right from the kitchen with Docs in the Drive mobile app for Android and iOS.
Use Sheets for your grocery shopping list. Create it on your computer at home, then pull it up on your phone at the grocery store and cross of items as you go.
Create a quick form to invite friends to your holiday get together and figure out who’s coming, what they’re bringing, etc.
Happy holidays!
Posted by Michael Bolognino, Product Marketing Manager
Beyond spreadsheets, you may notice a few other tweaks to the Drive app, including better text formatting when you copy and paste in a Google document. And if you’re using an Android device, you can now edit text within tables in documents and add a shortcut on the homescreen of your device to any specific file in Drive.
Whether it’s holiday recipes, shopping lists, or just your family budget, the Drive app on your mobile device makes it easy to get stuff done wherever you are.
Now, anyone can create their own story about collaboration with the Gone Google Story Builder. Make your own personalized video featuring the characters, story, and even music of your choosing and then share it with everyone you know (or maybe just a few of your closest friends).
If you feel up to it, post your best creation to Google+ with the tag #gonegoogle - we’ll feature a few favorites next week on our Google+ page. Posted by Preston Hershorn, Product Marketing Manager
And let everyone, including blind and low-vision users, get work done
Across Docs, Sheets, Slides, Drawings and Forms, it’s much easier to use a screen reader, with better text-to-voice verbalization and improvements to keyboard navigation. You can now use braille support to read and enter text in Docs, Slides and Drawings. And you can collaborate easier with others in Docs, Sheets, Slides or Drawings because screen readers announce when people enter or leave the document, and you’ll hear when others are editing alongside you.
We’ll continue to make a ton of updates behind the scenes to ensure everything keeps running faster and smoother next year. Four cheers (Docs! Sheets! Slides! Forms!) for a happy work life in 2015.
.png)
